What should I wear?
Business causal for the conference days and outdoor clothing and closed toed shoes on field trips. Please anticipate rain being possible (bring a light rain jacket). Check weather here: https://weather.gov.
Will I have fun?
Yes! Wear a fun t-shirt on Tuesday and funky sunglasses on Thursday. The Hilton is on the lake for great views. There are many interesting stores and restaurants in downtown Burlington.
How do I register for the Annual Meeting?
Register for the meeting by visiting our EventBrite registration page here:
https://ICOET23.eventbrite.com. If you are with a public agency, after you register you can access the room block ($154/night, available until full).
What is included in the cost of my registration?
Your registration provides you access to all of the plenary presentations, concurrent breakout sessions, and multiple social and networking receptions that make up the conference.
Are meals included with my registration?
ICOET Conference will provide daily breakfasts, lunch on the first full day of the conference, and several coffee breaks throughout the meeting. The Welcome Reception (separate ticket) includes substantial appetizers and a cash bar. The evening poster reception on Tuesday night of the conference includes appetizers and a cash bar.
Can I cancel my registration?
100% Refund for registration if cancel by May 8th.
50% Refund for registration if cancel by May 22nd.
Can I purchase my conference registration when I get to the meeting?
We encourage all attendees to register for the conference in advance. This allows us to plan accordingly for the appropriate number of attendees and manage any accommodations needed. As a bonus, ICOET often offers an early-bird discount for those who register by the designated deadline.
How do I submit a proposal for the Annual Meeting?
We are accepting proposals/abstracts now with a deadline of Dec 2nd.
Can I see what sessions will be presented before I arrive on site?
Yes. The program for the ICOET Conference is posted online as soon as it is finalized (approximately February, 2023)
How can I find out when someone is scheduled to present?
The online searchable schedule for the ICOET conference has information about each of the sessions being presented.
Where can I find guidelines and information about poster sessions?
During the presentation time, attendees are able to interact with authors of the posters, and discuss their research with them. Poster authors do not give formal presentations.
Who can attend the Welcome Reception?
All meeting attendees who buy a welcome reception ticket are invited to attend the Welcome Reception on Monday night at the Ethan Allen boat, a 6-minute walk from the Hilton.
Why is the hotel expensive?
Hotel rates are set when the contract is signed with the hotel. This is often five years in advance. Hotel planners are more inclined to bargain in bad times than good ones, even though the event itself will take place far in the future, when the economy could be in a different state. Rates also vary by season.